Thank you for your interest in Agia Sophia Academy. The enrollment process is designed to help both the school and applicant families to get to know each other. Please read below for details that will guide you through the process. If we can assist you in any way, please contact us.
* Please note: submitting an application is not a guarantee of admittance.
1) Parent Tour and Observation
All applicants are invited to schedule a personal tour and observe our classes. Montessori observations are scheduled from 9:15-9:45 Monday-Thursday for one adult at a time. It is designed to give you a clear picture of life inside a Montessori classroom and provide an opportunity to record questions about our program for your interview with the teacher.
You do not have to submit an application before you take a tour or observe a class. To observe a Montessori or Elementary classroom, please give us a call at 503-641-4600.
2) Application Form and Fee — Due by February 1st
The application pool opens January 1st, 2012. Completed applications (which must include all supporting forms and the application fee) will be reviewed for admittance into the application pool until February 1st. Applications received after that date will be placed in the waiting pool.
Please note, we have limited openings for the 2012-13 school year. We encourage you to contact the office now to begin the process with a scheduled tour and classroom observation as outlined above.
- 2012-13 Application for Enrollment
You will need Adobe Acrobat Reader to open this file. Download it for free from Adobe.
3) Open House — January 26, 2012
We invite you to attend the Agia Sophia open house from 5pm – 7pm, Thursday, January 26. It provides you with the opportunity to learn more about the program from the principal, lead teachers and language and art specialists. You are encouraged to tour the open classrooms and meet directly with teachers and parent members of the ASA community.
4) Supporting Application Documents — Required for Enrollment
Submit the Request For Records form (PDF) to your child’s previous school.
Submit the Teacher Recommendation form (PDF) to your child’s previous teacher.
Submit the completed Parent Questionnaire (PDF) to ASA
Submit the Priest Recommendation form (PDF) (For Orthodox Christian students) to ASA
Submit student’s Birth Certificate to ASA
5) Student Visit
Students are invited to visit the school so that everyone can become better acquainted. This process especially helps younger students feel more comfortable and begin to familiarize themselves with the environment.
6) Letter of Acceptance
Upon submission of your application, an appointment with the principal will be made to discuss enrollment and school policy information. A letter of acceptance will be sent out shortly afterwards.
7) Financial Aid Application Deadline — April 1st
Every family who has submitted a completed application is eligible to apply for need-based tuition assistance, if available. Approximately 30% of our students currently receive some form of tuition assistance, however, packages only cover a small percentage of a family’s tuition and are dependent on pledged donations.
Agia Sophia Academy makes use of the FACTS Grant & Aid Assessment Service to help us evaluate requests for financial aid. If you would like to complete an application online, you may go to https://www.factstuitionaid.com/facts/gaindex. There is a small $25 processing fee paid by the applying family directly to FACTS Management Company “FACTS”. FACTS is the largest educational financial service provider in the industry serving schools in all 50 states. They have been in business since 1986 and specialize in working with schools like ours. Contact information for FACTS is below:
www.factsmgt.com * 800-624-7092 * info@factsmgt.com
Notice of Nondiscriminatory Policy as to Students
Agia Sophia Academy admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.
